Digitization of Archives as a Building Block for Sustainable Development Goals

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Tutorial
Digitization of Archives
as a Building Block for
Sustainable Development Goals
Achim Pfriender
Almaty, the 2nd of October 2024
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Sustainable Heritage Digitization
Content
• Digital transformation of archives
• Sustainable scanner production
• Green scanning
• Scanning solutions and applications
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Digital transformation of archives
Introduction
• Digital transformation efforts are growing globally
• E.g., the European Union has defined the double transition (digital and green) as a
priority in post-pandemic recovery measures
• The digital transformation of archives is a significant part of those efforts
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Digital transformation of archives
A step towards a smaller environmental footprint
Green IT
Preservation of institutional documents
Part of the e-government development
Provision of online information through digital channels
Provision of online services to citizens
Reduce the consumption of paper and consumables
Reduce the need to travel
Prerequisite for a simpler and resource-saving organization of tasks
The easy and barrier-free access to archived materials promotes the
democratization of knowledge
• Digital technologies are enablers of the necessary changes to the green
transition
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Facts
Sustainable scanner production
Introduction of Image Access
• Founded December 1994
• Almost 80 employees in
Wuppertal
• Locations: Wuppertal, Germany
and Gallatin, USA
• The most comprehensive
scanner portfolio on the market:
flatbed scanners, sheetfeed
scanners, overhead scanners &
art scanners
• Creator of the Scan2Net®
technology
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Sustainable scanner production
Our environmental commitment
Mission
Sustainability
Commitment to
environmentally friendly
practices in all business
areas.
Climate
Contribution to reducing
the global CO2 footprint.
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Philosophy
Green corporate
philosophy! Integration of
environmental aspects into
our business strategy and
corporate culture.
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Sustainable scanner production
Production processes
Mission
Reduction of waste and emissions
• Optimization of production
processes to reduce waste and
emissions.
• Environmentally friendly choice
of materials.
• Use of recyclable materials.
• Minimization of harmful
substances in production.
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Mission
Sustainable scanner production
CO2 reduction strategy
Goals
• Reduction of CO2 emissions
• Introduction of climate-neutral processes.
Measures
• Energy efficiency: Switch to energyefficient production and IT infrastructure.
• Renewable energies: Use of solar energy
(Solar panels on factory roof).
• Offsetting projects: Investments in CO2
compensation such as reforestation
initiatives.
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Mission
Sustainable scanner production
Logistics and supply chain
Sustainable supply chain
• Cooperation with suppliers who apply
environmentally friendly practices.
• Reduction of CO2 emissions through local
procurement and efficient logistics.
• Optimization of delivery routes to reduce
CO2 emissions.
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Practice
Green scanning
Optimization of the digitization processes
• Reduction of CO2 emission
• Optimized energy consumption
• Energy-saving technologies such as low-power LEDs and intelligent
standby modes
• Eco standard: EPS CEC level VI
• No consumables
• No wear parts
• End of life (EOL) will become extended
• Recyclability of the product / nearly no compounds
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Basics for Archival Solutions
Book scanning
Digitization in perfect quality
CCD line camera
for brilliant results
Controlled illumination
with cold light (LED)
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Color accuracy and space
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Basics for Archival Solutions
Book scanning
Gentle treatment of the originals
Book scanning is face up
Scanning in reading position and direction
Versatile book cradle
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family
Bookeye 5
ISO A3+ – ISO A1+
Various cradle models for V-shape
and flat mode
Resolution up to 600 dpi
Laser controlled autofocus
Scanning speed in color: 1.3 s @300
dpi, 2.4 s @600 dpi
Various file formats, including PDF,
PDF-A, TIFF, JPEG
OCR
64 bit Linux, Intel Core Generation 9
Processor, 250 GB SSD, 8 GB RAM
Live image preview
4 separately controlled LED lamps
Complies with FADGI, Metamorfoze
and ISO 19264
Huge selection of models designed for various sizes and applications
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Self-service
self-service solutions
A simple way to safe paper and consumables
Scan 2 USB
Scan 2 Email
Scan 2 Cloud
Scan 2 Pad
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Archival Solutions
Bookeye 5
Bookeye 5 V2 Archive – our 24/7 workhorse
Scanning area A2+ - 460 x 620 cm
Scanner resolution 600 dpi
Four motorized LED light bars
Self-adjustable V-shaped book cradle
120° – 180°
Matching V-shaped and
flat glass plate
21” touch screen control panel
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Archival Solutions
Bookeye 5
Bookeye 5 V1A – the large format tabletop scanner
Scanning area A1+ - 635 x 914 cm
Scanner resolution 600 dpi
Four motorized LED light bars
Ergonomically positioned preview screen - 27” 4K UHD resolution
21” touch screen control panel
Most versatile book cradle
Self-adjustable book cradle up to 20 cm
V-shaped book cradle with an opening angle of 140°
Fully motorized flat glass plate
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Archival Solutions
Bookeye 5
Book Cradle features – Bookeye 5 V1A
Glass Plate Control Screen
Motorized glass
plate with
adjustable
opening angle
Self leveling book cradle with 20cm height
adjustment and up to 30 kg document
weight.
Captures books of 20 cm thickness with
glass and 25 cm thickness without glass
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10 cm vertical
height adjustment
of closed glass
plate
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Archival Solutions
Bookeye 5
Bookeye 5 V1A C35 / C50
Scanning area A1+ - 635 x 850 cm
Most versatile book cradle
Self-adjustable book cradle up to 35 cm document thickness
in flat mode
Upgradeable simply via software key to a max. thickness of
50 cm
V-shaped book cradle with an opening angle of 140°
Fully automatic workflow with moving glass plate and cradle
Ergonomically positioned preview screen - 27” 4K UHD resolution
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Case study
References of digital transformation
Digitization of the land registry archives for the
National Cadaster - Greece
• The Recovery and Resilience Facility (RRF) is a temporary instrument ….. to make the
economies and societies more sustainable, resilient and prepared for the green and digital
transitions
• Task: Scanning of approx. 144 million documents in 73 cadaster offices in the north of Greece
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Case study
References of digital transformation
Digitization of the land registry archives for the
National Cadastre - Greece
Schedule and step stones
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Case study
References of digital transformation
Digitization of the land registry archives for the
National Cadastre - Greece
• Implementation of 7 digitization hubs
• Installation of > 100 Bookeye scanners
• Originals:
• A1 format, bound, 5%, central scanning
• A2 format, bound, decentral scanning
• A2 format, unbound, decentral scanning
• Currently scanning in full compliance
with the schedule
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Thank You!
Thank you for your attention!
Achim Pfriender
International Sales Director
Image Access GmbH
+49 202 270 5890
Homepage:
US & Canada:
Worldwide Sales:
All Products:
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[email protected]
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