Alg-Engine Manual

1. Alg-Engine Manual

ALG-ENGINE
ALG-ENGINE
MANUAL

2. good reasons to use it!

GOOD REASONS TO USE IT!
The ALG-Engine provides information about your orders
without any delay due to time zones. Additional
communication is either not necessary or can take place
based on a higher level of knowledge with optimized
efficiency.
Please see the following pages to discover all the
advantages of the ALG Engine and find out how to
implement the ALG-Engine most effectively in your daily
work.
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3. good reasons to use it!

GOOD REASONS TO USE IT!
The ALG-Engine…
creates open order lists with AKW-orders, variants for machines, parts and direct
shipments …
shows all AKW orders referring to your PO, incl. history and current status
gives an overview of transports / shipments
enables to print documents such as loading list, invoice, packing list …
offers to view and print invoices/credit notes in detail referring to your PO
shows currently available stock
enables a wider insight on material master data
offers a where-used-list, which material goes into which machine
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4. Technical Requirements and login

TECHNICAL REQUIREMENTS AND LOGIN
“PG1 Production Headquarter” must be in your SAP logon. You can use the ALGEngine even if you do not have SAP in your country. All you need is access to SAP
via “Info User”. Please note that such a licence will cost you 1.500 € per year.
The following entry must be added to your DNS (your IT Manager will assist you) :
“10.49.49.135 content02.de.kaercher.com”.
To view and print invoices the Adobe Reader version 6.1 or higher must be installed.
Access to your customer account:
Login to the system of AKW, PG1, client 101
Choose English or German language
Start ZDE1SD13
Select the transaction requested
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5. Content

CONTENT
I.
Open and Pending Orders
1.
ZDE1SD071 – Open Order List
2.
VA03 – Sales Order
20
3.
VL03N – Outbound Delivery
27
II.
Shipments
4.
ZDE1SD027 – Shipment Overview
34
5.
VT70 – Shipment Output
37
6.
VT11 – Select Shipments: Materials Planning
41
III.
Billing Documents
7.
VF03 – Billing Document
46
8.
ZWWXSD059 – Display Invoice by Payer
49
IV.
5
8
Materials Management
9.
ZDE1SD0130 – Availability Check (ALG)
53
10.
ZDE1MM0185 – Stock Overview (material)
59
11.
ZDE1MM0137 – Material Overview
62
12.
ZDE1PL04 – Material used in Machines
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6.

ALG-ENGINE TRANSACTIONS
Open and Pending Orders
Shipments
Billing Documents
Materials Management
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7.

I.
OPEN AND PENDING ORDERS
ZDE1SD071
Open Order List
VA03
Sales Order
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VL03N
Outbound
Delivery
VT03N
Shipment

8. 1. Open order list

1. OPEN ORDER LIST
Specification of each transaction:
1
SAP TRANSACTION: ZDE1SD071
Great overview of all open and pending orders at a glance
Detailed information about current order processing status on an item line basis
Jump into other transactions enabled
Order amendment / cancellation request
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9. 1.1 How to use the open order list

1.1 HOW TO USE THE OPEN ORDER LIST
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SAP transaction
ZDE1SD071

10. 1.1 How to use the open order list

1.1 HOW TO USE THE OPEN ORDER LIST
1.
SAP transaction
ZDE1SD071
select the correct variant
2.
enter your customer number
the following standard variants for backorder processing are created for ALG-Engine users:
ENGINE OOL ALL
open order list with all items + delivery status + transport status
ENGINE OOL M
open order list only for machines + delivery status + transport status
ENGINE OOL P
open order list only for parts/det./acc + delivery status + transport status
ENGINE OOL DIR
open order list direct shpm. (third party business) + delivery status + transport status
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11. 1.1 How to use the open order list

1.1 HOW TO USE THE OPEN ORDER LIST
orders which
already have a
delivery note
GM (Delivery Status)
A= in process
C= completely picked and packed
open orders
TS (Transport Status)
A= not yet scheduled
C= Transport fixed
orders which are
currently planned
for transport
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SAP transaction
ZDE1SD071

12. 1.2 order amendment / cancellation request

1.2 ORDER AMENDMENT / CANCELLATION REQUEST
The following pages present the documentation of amendment and cancellation
requests for machine orders. The process enables a clear communication and
reduces handling time of requests significantly. Misunderstandings can be avoided
because data are pulled directly from PG1-system. That means no transmission errors.
The overall process is an advantage for all of us!
In addition, for the reply we have a clear and effective medium to avoid wrong
information. Therefore we kindly ask to use this list in case of all amendment and
cancellation requests.
If you have any question please ask your contact person at Order Fulfillment
Management for help!
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SAP transaction
ZDE1SD071

13. 1.2 order amendment / cancellation request

1.2 ORDER AMENDMENT / CANCELLATION REQUEST
1. use variant
ENGINE OOL M
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SAP transaction
ZDE1SD071

14. 1.2 order amendment / cancellation request

1.2 ORDER AMENDMENT / CANCELLATION REQUEST
2. limit the concerned materials
proceed (F8)
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SAP transaction
ZDE1SD071

15. 1.2 order amendment / cancellation request

1.2 ORDER AMENDMENT / CANCELLATION REQUEST
3. copy as shown in this example (mark and copy with Ctrl+C)
4. open Excel file: „order amendment_cancellation request.xls“
(If you need the latest version of the “order amendment and cancellation
request”-file please contact OSF-X.)
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SAP transaction
ZDE1SD071

16. 1.2 order amendment / cancellation request

1.2 ORDER AMENDMENT / CANCELLATION REQUEST
5. paste in „A5“
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SAP transaction
ZDE1SD071

17. 1.2 order amendment / cancellation request

1.2 ORDER AMENDMENT / CANCELLATION REQUEST
SAP transaction
ZDE1SD071
6. fill out
header
automated comment
7. adjust the table (e.g. delete
lines not concerned)
comment ALG (reason of order
amendment or cancellation only if
necessary)
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18. 1.2 order amendment / cancellation request

1.2 ORDER AMENDMENT / CANCELLATION REQUEST
8. fill in amendment date: use
format: DD.MM.YYYY
leave it blank if you want to
cancel send file to OSF-X
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SAP transaction
ZDE1SD071

19. 1.2 order amendment / cancellation request

1.2 ORDER AMENDMENT / CANCELLATION REQUEST
Date of request < 14 days until material
available date
Automated text: “SHORT-DATED: order
amendment / cancellation not allowed.
Approval by OS required.”
According to order parameters order
amendment/cancellation is not permitted.
< 14 days Frozen Zone
If the order amendment/cancellation is still requested an
individual check and a special permit by OS are
required. Please use column “comment ALG” if
necessary.
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SAP transaction
ZDE1SD071
Date of request 15 – 28 days until material
available date
Automated text: “Order amendment /
cancellation only after approval by OS.”
Does not match order parameters. Detailed coordination
with production plant has to take place.

20. 2. Sales order

2. SALES ORDER
Specification of each transaction:
2
SAP TRANSACTION: VA03
Monitoring of a specific AKW order referring to your PO
Provides corresponding document flow (history and status of your order)
20
Delivery
Transport (overview and content, shipping details)
Invoice
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21. 2.1 Display an ORDER

2.1 DISPLAY AN ORDER
1. either you enter the
AKW order number
2. or you enter your
PO number and
click on ‘Search’
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SAP transaction VA03

22. 2.2 document FLOW of an order

2.2 DOCUMENT FLOW OF AN ORDER
3. click to check the document flow
4. select document and click on
‘Display Document’ to get
detailed information
please note:
Shipment No. = Transport No.
No. of the truck = ext. ID No.
(can contain several transport
numbers)
Double click here to open
transaction VT03N
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SAP transaction VA03

23. 2.2 document FLOW – status description

2.2 DOCUMENT FLOW – STATUS DESCRIPTION
STATUS
DESCRIPTION
ORDER
open
=
order received
being processed
=
a partial quantity is in process or already completed
completed
=
total quantity is in process and already completed
open
=
quantity is available
being processed
=
will be picked, packed and prepared for transport
completed
=
picked and packed
OUTBOUND DELIVERY
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SAP transaction VA03

24. 2.2 document FLOW – status description

2.2 DOCUMENT FLOW – STATUS DESCRIPTION
STATUS
DESCRIPTION
SHIPMENT
trp. planning compl.
=
dispatch is planned
loading ended
=
everything is ready for dispatch
complet.status set
=
shipping documents available
shipment ended
=
transport will leave on planned date
open
=
order received
being processed
=
a partial quantity is in process or already completed
completed
=
total quantity is in process or already completed
INVOICE
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SAP transaction VA03

25. 2.3 Overview of transport

2.3 OVERVIEW OF TRANSPORT
click to see contents of the
transport
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SAP transaction vt03n

26. 2.3 transport - Details

2.3 TRANSPORT - DETAILS
shipment number
delivery note number
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indicates overall
transport status
processing status
A = open
C = completed
SAP transaction vt03n

27. 3. Outbound delivery

3. OUTBOUND DELIVERY
Specification of each transaction:
3
SAP TRANSACTION: VL03N
Monitoring of a specific AKW delivery
Status of your delivery
Allows printing of delivery notes
Requires AKW delivery note as a reference
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28. 3.1 Display an outbound delivery

3.1 DISPLAY AN OUTBOUND DELIVERY
1. fill in a delivery number and press enter
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SAP transaction
VL03N

29. 3.2 Document FLOW of an outbound delivery

3.2 DOCUMENT FLOW OF AN OUTBOUND DELIVERY
2. click to see document flow
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SAP transaction
VL03N

30. 3.3 Attachment list of an outbound delivery

3.3 ATTACHMENT LIST OF AN OUTBOUND DELIVERY
3. click to see attachment list
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SAP transaction
VL03N

31. 3.3 Attachment list of an outbound delivery

3.3 ATTACHMENT LIST OF AN OUTBOUND DELIVERY
double-click
4. double-click
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SAP transaction
VL03N

32. 3.3 Attachment list of an outbound delivery

3.3 ATTACHMENT LIST OF AN OUTBOUND DELIVERY
5. print
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SAP transaction
VL03N

33.

II.
SHIPMENTS
ZDE1SD027
Shipment overview
VT70
Display / print messages
VT11
Shipment list: planning
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34. 4. Shipment overview

4. SHIPMENT OVERVIEW
Specification of each transaction:
4
SAP TRANSACTION: ZDE1SD027
Overview of pending and closed shipments
Requires either transport number, delivery note or customer number
Data can be exported to Excel
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35. 4.1 Display a shipment

4.1 DISPLAY A SHIPMENT
SAP transaction
ZDE1SD027
fill in the following data:
shipment number
external identification
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36. 4.1 Shipment Overview / Goods in transit

4.1 SHIPMENT OVERVIEW / GOODS IN TRANSIT
click on this button to
export the list to Excel
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SAP transaction
ZDE1SD027

37. 5. Shipment Output

5. SHIPMENT OUTPUT
Specification of each transaction:
5
SAP TRANSACTION: VT70
Description of shipment messages
Printing of documents, e.g.:
Loading list ZLAD
Packing list ZPAC
Shipping order ZSPA
Details of the displayed lists
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38. 5.1 shipment output

5.1 SHIPMENT OUTPUT
SAP transaction VT70
output types for shipment:
ZLAD = loading list
ZSPA = shipping order
ZPAC = packaging list
output types for delivery:
ZLFO = bill of delivery
output types for billing document:
ZRGO = invoice
ZZSP = customs specification
Remark: Please select only
the requested outputs.
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39. 5.1 shipment Output

5.1 SHIPMENT OUTPUT
SAP transaction VT70
example of printing a loading list
1. enter transport no.
2. fill in output type e.g. ZLAD
3. unmark all other selections
4. choose a printer
5. proceed (F8)
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40. 5.1 Shipment Output

5.1 SHIPMENT OUTPUT
select the requested document.
Proceed to print (F8) or have a look at preview (Shift-F4).
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SAP transaction VT70

41. 6. Select Shipments: Material Planning

6. SELECT SHIPMENTS: MATERIAL PLANNING
Specification of each transaction:
6
SAP TRANSACTION: VT11
Provides shipment list to get an overview of pending transports
Gives details regarding the beginning of a transport, the transport mode, the freight
forwarder and included delivery notes
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42. 6.1 Select Shipments: Material Planning

6.1 SELECT SHIPMENTS: MATERIAL PLANNING
select a variant
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SAP transaction VT11

43. 6.2 country-specific variants

6.2 COUNTRY-SPECIFIC VARIANTS
choose your country variant, e.g. AT for
Austria. If you have any questions or need a
new variant, please contact OSF-X.
please select the planned dispatch date
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SAP transaction VT11

44. 6.3 Overview of transport numbers

6.3 OVERVIEW OF TRANSPORT NUMBERS
SAP transaction VT11
here you can see details about the planned shipment:
e.g. date of dispatch, forwarding agency.
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45.

III. BILLING DOCUMENTS
VF03
Display billing
document
ZWWXSD059
Display invoice by
payer
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46. 7. Billing document

7. BILLING DOCUMENT
Specification of each transaction:
7
SAP TRANSACTION: VF03
Allows checking of specific invoices and credit notes in detail
Requires invoice number or AKW order number as a reference
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47. 7.1 Display a billing document

7.1 DISPLAY A BILLING DOCUMENT
fill in a billing document number and press enter
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SAP transaction VF03

48. 7.1 Display a billing document

7.1 DISPLAY A BILLING DOCUMENT
SAP transaction VF03
for printing an invoice:
Open the attachment list
Double click on Billing Document
The pdf opens automatically
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49. 8. Display Invoice by payer

8. DISPLAY INVOICE BY PAYER
Specification of each transaction:
8
SAP TRANSACTION: ZWWXSD059
Allows printing of AKW Invoices
Referring to:
PO Number
Billing Document
Billing Date
Material Number
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50. 8.1 Display Invoice by payer

8.1 DISPLAY INVOICE BY PAYER
possibilities to select:
PO number
material number
billing date (time period)
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SAP transaction
ZWWXSD059

51. 8.1 Display Invoice by payer

8.1 DISPLAY INVOICE BY PAYER
print
double-click to view the invoice as .pdf-file
You can see the net value of the order
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SAP transaction
ZWWXSD059

52.

IV. MATERIALS MANAGEMENT
ZDE1SD0130
52
ZDE1MM0137
Availability check
(ALG)
Material overview
ZDE1MM0185
ZDE1PL04
Stock overview
(material)
Material used in
machnies
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53. 9. Availability checK

9. AVAILABILITY CHECK
Specification of each transaction:
9
SAP TRANSACTION: ZDE1SD0130
Provides availability information ex LC / DCC (considers incoming goods)
Will replace transaction ‘Stock Overview’
Indicates if the requested material number:
is available for order
has been replaced
is discontinued or invalid
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54. 9.1 Availability checK

9.1 AVAILABILITY CHECK
SALES ORGANIZATION
DE10 is default = AKW
SOLD- TO PARTY
Your customer number
will be displayed
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SAP transaction
ZDE1SD0130

55. 9.1 Availability checK

9.1 AVAILABILITY CHECK
PLANT
DE04 = ex Logistics
Center Obersontheim
DE05 = ex Distribution
Center China
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SAP transaction
ZDE1SD0130
SALES DOCUMENT TYPE
ZN = Standard Delivery
ZSB = only for Direct
Delivery (BE, CH, DE, DK,
FR, GB, GR, IT, NL, NO, PL)

56. 9.1 Availability checK

9.1 AVAILABILITY CHECK
SAP transaction
ZDE1SD0130
2. execute
STATUS
[green]
Requested material is
available / in stock
1. enter material numbers
and quantities separately
to be checked or import a
material list (max. 30 items
can be checked).
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COMPLETELY ON ST
YES = Requested
material is on hand
MESSAGE TEXT
Additional information to be considered, e. g.:
„Requested quantity not pallet compatible and
needs to be changed“

57. 9.1 Availability checK

9.1 AVAILABILITY CHECK
STATUS
[yellow]
Requested material is
not directly available.
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SAP transaction
ZDE1SD0130
COMPLETELY ON STOCK
INBOUND = Requested material is in inbound
process and will become available shortly.
NO = Requested material is currently not in stock –
availabitliy date will be displayed.

58. 9.1 Availability checK

9.1 AVAILABILITY CHECK
STATUS
[red]
Requested material is
not available.
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SAP transaction
ZDE1SD0130
MESSAGE TEXT
Additional information to be considered, e.g.:
Material number discontinued
Invalid material number
Not available for order yet

59. 10. Stock overview

10. STOCK OVERVIEW
Specification of each transaction:
10
SAP TRANSACTION: ZDE1MM0185
Provides information regarding the availability of material at the
Logistics Center Obersontheim
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60. 10.1 Stock overview

10.1 STOCK OVERVIEW
SAP transaction
ZDE1MM0185
2. execute
1. enter part number
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1. possibility to enter a range of material
numbers or to import a list of materials
(.txt file)

61. 10.1 Stock overview

10.1 STOCK OVERVIEW
SAP transaction
ZDE1MM0185
click on this button to export the list to Excel
Remark:
Do not mix up free available stock and stock on hand at LC!
Calculation:
Free Available Stock = stock on hand – all open orders
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62. 11. Material overview

11. MATERIAL OVERVIEW
Specification of each transaction:
11
SAP TRANSACTION: ZDE1MM0137
Provides an overview of material master data (material summary)
Settings can be easily checked
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63. 11.1 Material overview

11.1 MATERIAL OVERVIEW
initial screen:
use one or more selection criteria.
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SAP transaction
ZDE1MM0137

64. 11.1 Material overview

11.1 MATERIAL OVERVIEW
output can be individually set
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SAP transaction
ZDE1MM0137

65. 12. Material used in machines

12. MATERIAL USED IN MACHINES
Specification of each transaction:
12
SAP TRANSACTION: ZDE1PL04
Provides detailed information, what material numbers are used in which machines
Urgent need of spare parts can be temporarily satisfied by taking out parts from
non-useable machines.
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66. 12.1 Material used in machines

12.1 MATERIAL USED IN MACHINES
SAP transaction
ZDE1PL04
enter material number
Select usage 2
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67. 12.1 Material used in machines

12.1 MATERIAL USED IN MACHINES
SAP transaction
ZDE1PL04
output:
all machines with description, status and quantity –
dependent on the selected material status.
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68. Contact person

CONTACT PERSON
ISABELL OCKENFUß
PHONE: +49 7973 692-6592
E-MAIL: [email protected]
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69. Make a difference Thank you

MAKE A DIFFERENCE
THANK YOU
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