Professional Work Experience

1.

Professional Work Experience
Personal Information
Full Name: Khairullah Ahmadi
Date of Birth: 18 April 1993 (29 Hamal 1372)
Place of Birth: Panjshir Province, Afghanistan
Permanent Address: Konko Village, Anaba District, Panjshir Province, Afghanistan
Current Address: District 4, Sharwali Blocks, Kabul, Afghanistan
National ID (Tazkira) Number: 00010-1000-1399
Personal Phone Number: +93 747755155
Emergency Contact Number: +93 747895050
Education
Primary
and
Secondary
Duration: 1380–1392 (2001–2013)
Bachelor's
Degree
Duration: 1392–1395 (2013–2016)
Education
(School)
(University)
Professional Work Experience
National Statistics and Information Authority (NSIA)
Duration: 5 Years
Electronic National ID (e-Tazkira) Registration
• Registered Afghan citizens for Electronic National ID (e-Tazkira).
• Processed citizen registration applications from submission through biometric
enrollment.
• Verified applicants' documents before biometric processing.
Biometric Registration
• Captured fingerprints, facial photographs, and biometric information.
• Verified applicants' identities using official documents.
• Ensured data accuracy and prevented duplicate registrations.
Executive Management Support
• Coordinated operational activities within the Registration Directorate.
• Managed logistics and procurement of equipment and essential supplies for
Electronic ID Registration Centers.
• Supported mobile registration teams and registration zones across government
institutions.

2.

Digitalization Directorate
• Scanned original paper Tazkira records.
• Retrieved archived registration books for digitization.
• Entered citizen information into the electronic database.
• Organized and archived digitized records while maintaining confidentiality.
• Managed document indexing and electronic record management.
Ministry of Transport and Civil Aviation (MoTCA)
Human Resources Directorate
Position: Recruitment Officer
Duration: 2 Years
Main Responsibilities
• Identified recruitment requirements.
• Prepared and published vacancy announcements.
• Collected and reviewed job applications and CVs.
• Shortlisted qualified candidates.
• Coordinated written examinations and interviews.
• Prepared recruitment reports.
• Verified educational and employment documents.
• Prepared appointment recommendations.
• Coordinated employment contracts.
• Conducted orientation for newly recruited employees.
• Maintained recruitment files and records.
Ministry of Transport and Civil Aviation (MoTCA)
Procurement Directorate
Position: Construction Procurement Engineer**
Duration: 2 Years
Main Responsibilities
Procurement Documentation
• Prepared Technical Specifications.
• Prepared Bills of Quantities (BOQ).
• Prepared Tender Documents.
• Developed evaluation criteria and contract conditions.
Technical Review
• Reviewed architectural, structural, electrical, and mechanical drawings.
• Identified required construction materials and quantities.

3.

Procurement Activities
• Requested quotations (RFQs).
• Conducted cost analysis.
• Compared supplier prices and product quality.
• Evaluated technical and financial proposals.
• Prepared Bid Evaluation Reports.
• Recommended contract awards.
Contract Management
• Prepared and reviewed construction contracts.
• Monitored contract implementation.
• Managed contract amendments and variation orders.
• Coordinated contract extensions and close-out activities.
Construction Material Procurement
Managed procurement of:
• Cement
• Sand and gravel
• Reinforcement steel
• Bricks
• Paint
• Electrical materials
• Mechanical equipment
• HVAC systems
• Pipes and fittings
Coordination
Worked closely with:
• Project Managers
• Site Engineers
• Finance Department
• Warehouse Department
• Consultants
• Contractors
Quality Control
• Inspected delivered materials.
• Verified quantities and quality.
• Approved delivery documentation.
• Coordinated warehouse acceptance.
Budget and Schedule Management
• Controlled procurement budgets.

4.

Monitored procurement schedules.
• Prevented unnecessary procurement delays.
Reporting
Prepared:
• Procurement Progress Reports
• Contract Status Reports
• Material Inventory Reports
• Cost Reports
• Delay and Risk Reports
Compliance
• Ensured compliance with Afghanistan Procurement Law.
• Maintained procurement transparency.
• Protected confidentiality during tender evaluations.
Open Competitive Bidding Experience
Experienced in all stages of public procurement, including:
• Project identification
• Cost estimation
• Preparation of procurement documents
• Tender advertisement
• Pre-bid meetings
• Bid opening
• Technical evaluation
• Financial evaluation
• Award recommendation
• Contract signing
• Procurement reporting
Digitalization Officer – Roles and Responsibilities
A Digitalization Officer is responsible for implementing digital transformation initiatives,
managing digital information, and supporting the transition from traditional paper-based
processes to electronic systems. The key responsibilities include:
1. Document and Information Digitalization
• Scan, register, and archive documents in electronic formats.
• Convert paper-based records into digital databases and information management
systems.
• Organize, classify, and maintain information within relevant digital platforms.
2. Digital Systems Management

5.

Operate, maintain, and provide support for administrative software and digital
systems.
• Enter, update, and maintain data in online information systems.
• Identify user-related system issues and report technical problems to the IT
Department.
3. Data Entry and Data Management
• Accurately enter information into electronic databases.
• Verify the accuracy, completeness, and consistency of data.
• Prepare digital reports based on recorded information.
4. User Support
• Provide guidance and technical assistance to staff in using digital systems.
• Deliver basic training on newly implemented software applications and digital
platforms.
• Troubleshoot and resolve routine technical issues encountered by users.
5. Information Security and Data Protection
• Maintain the confidentiality and security of organizational information.
• Prevent unauthorized access, deletion, or disclosure of data.
• Ensure compliance with information security policies, procedures, and standards.
6. Reporting and Data Analysis
• Prepare monthly, quarterly, and periodic operational reports.
• Develop and maintain digital tables, dashboards, and reporting tools.
• Conduct basic data analysis to support decision-making and improve operational
efficiency.
7. Support for Digital Transformation Projects
• Assist in the implementation of new digital systems and technologies.
• Participate in software testing and provide feedback for system improvements.
• Collaborate closely with the IT Department and the Digitalization Directorate to
ensure the successful execution of digital transformation initiatives.
Professional Skills
• Construction Procurement
• Procurement Planning
• Technical Specifications
• Bill of Quantities (BOQ)
• Tender Documentation
• Bid Evaluation
• Contract Management
• Cost Estimation
• RFQ, RFP, ITB

6.

Human Resources Recruitment
Personnel Selection
Biometric Registration
Digitalization
Electronic Document Management
Data Entry
Database Management
Archive Management
Microsoft Word
Microsoft Excel
AutoCAD
Procurement Law Compliance
Technical Reporting
Executive Manager (Operations Manager) – Roles and Responsibilities
During my tenure with the Electronic National ID (e-Tazkira) Registration Directorate
under the National Statistics and Information Authority (NSIA), I performed duties
related to executive management and operational coordination. My primary
responsibilities included the following:
1. Organizational Management and Leadership
• Led and coordinated the day-to-day operations of the department.
• Implemented organizational policies, procedures, and operational objectives.
• Assigned tasks to staff members and monitored their performance.
• Promoted discipline, accountability, and an efficient working environment.
2. Planning and Coordination
• Developed short-term and long-term operational work plans.
• Organized departmental meetings and followed up on action items and decisions.
• Coordinated activities among different departments and operational units.
• Recommended practical solutions to improve organizational performance and
service delivery.
3. Operational Supervision
• Monitored the effective implementation of operational activities and projects.
• Reviewed work progress and prepared reports for senior management.
• Resolved operational issues and implemented appropriate corrective actions.
• Ensured that all activities were completed according to established schedules and
organizational standards.
4. Human Resources Management
• Supervised employee attendance and daily performance.

7.

Participated in staff performance evaluations.
• Assisted in the recruitment, onboarding, and orientation of new employees.
• Promoted a positive, productive, and professional working environment.
5. Administrative and Financial Management
• Monitored the efficient use of organizational resources and budgets.
• Reviewed procurement and purchasing requests.
• Managed administrative documentation and official correspondence.
• Coordinated with the Finance and Procurement Departments to ensure smooth
administrative operations.
6. Reporting and Communication
• Prepared periodic operational and performance reports.
• Maintained effective communication with senior management, clients, contractors,
and partner organizations.
• Followed up on executive directives and ensured their timely implementation.
7. Quality Management and Continuous Improvement
• Ensured the quality and efficiency of administrative services and operational
processes.
• Identified operational challenges and developed effective solutions.
• Recommended strategies to improve productivity, efficiency, and organizational
performance.
Biometric Officer (Biometric Data Entry Officer) – Roles and Responsibilities
A Biometric Officer (Biometric Data Entry Officer) is responsible for collecting,
managing, verifying, and safeguarding individuals' biometric and personal information
while ensuring the accuracy, confidentiality, and security of all records. The key duties
and responsibilities include:
1. Biometric Data Registration
• Capture applicants' fingerprints using biometric fingerprint scanners.
• Take facial photographs (Face Photos) in accordance with established biometric
standards and operational procedures.
• Register iris scan information where applicable and supported by the biometric
system.
• Enter applicants' personal and demographic information into the electronic
registration system accurately and efficiently.
2. Identity Verification and Validation

8.

Verify applicants' identities by comparing biometric data with official identity
documents such as National ID Cards (Tazkira), passports, and other supporting
documents.
• Identify discrepancies, inconsistencies, or data-entry errors.
• Prevent duplicate registrations, identity fraud, and unauthorized enrollment.
3. Operation of Biometric Systems
• Operate biometric equipment, including fingerprint scanners, digital cameras, and
other biometric devices.
• Use civil registration software and biometric information management systems.
• Troubleshoot basic system and equipment issues and report technical problems
to the Information Technology (IT) Department.
4. Records and Information Management
• Maintain the confidentiality and security of applicants' personal and biometric
information.
• Organize, maintain, and archive registration forms, electronic records, and
supporting documentation.
• Prepare daily, weekly, and monthly operational reports and maintain accurate
registration records.
5. Customer Service and Applicant Support
• Guide applicants through the biometric registration process and provide clear
instructions.
• Deliver courteous, professional, and respectful customer service.
• Manage applicant queues and ensure an organized, efficient, and timely
registration process.
6. Compliance with Security Policies and Regulations
• Ensure compliance with organizational policies related to data protection and
privacy.
• Prevent unauthorized access, disclosure, modification, or deletion of biometric
information.
• Follow all applicable operational procedures, security protocols, and administrative
regulations.
7. Reporting and Coordination
• Prepare reports on the number of applicants registered and processed.
• Report equipment malfunctions, software issues, and operational challenges.
• Coordinate closely with the Biometric Unit, Information Technology (IT)
Department, and other relevant departments to ensure uninterrupted biometric
registration services.

9.

Team Leader – Electronic National ID (e-Tazkira) Registration
A Team Leader in the Electronic National ID (e-Tazkira) Registration Section is
responsible for managing daily team activities, supervising the citizen registration and
ID issuance process, ensuring data accuracy, maintaining service quality, and
ensuring compliance with organizational procedures and regulations.
Key Duties and Responsibilities
1. Team Management and Leadership
• Assign tasks and responsibilities among team members.
• Monitor staff attendance, discipline, performance, and productivity.
• Provide guidance, coaching, and orientation to newly recruited employees.
• Ensure effective teamwork and smooth daily operations.
2. Supervision of the Registration Process
• Ensure accurate registration of citizens' personal information.
• Review the completeness and validity of required documents.
• Prevent incorrect, duplicate, or unauthorized registration records.
• Ensure that registration procedures are implemented according to official
guidelines.
3. Quality Control and Data Verification
• Review and verify the accuracy of information entered into the electronic
registration system.
• Monitor the quality of biometric data, including photographs, fingerprints, and
other identification information.
• Identify and correct errors to improve data accuracy and service quality.
• Ensure compliance with biometric and registration standards.
4. Applicant and Citizen Support
• Address applicants' complaints, questions, and service requests.
• Provide solutions to administrative and technical problems.
• Guide citizens through the procedures and requirements for obtaining Electronic
National ID cards.
• Ensure respectful, fair, and professional service delivery.
5. Coordination with Management
• Prepare daily, weekly, and monthly operational reports.
• Report
challenges, technical issues, and operational requirements to
management.
• Implement management instructions and communicate them effectively to team
members.
• Coordinate activities between the registration team and relevant departments.
6. Compliance with Policies and Procedures

10.

Ensure compliance with Civil Registration and Electronic ID regulations.
• Protect the confidentiality and security of citizens' personal information.
• Prevent violations, administrative misconduct, corruption, and misuse of sensitive
information.
• Follow organizational policies and operational procedures.
7. Equipment Management
• Monitor the proper use of computers, scanners, biometric devices, and printers.
• Report equipment failures and technical problems.
• Coordinate repair, maintenance, or replacement of damaged equipment.
• Ensure availability and proper functioning of registration equipment.
8. Queue and Time Management
• Organize applicant queues and daily service flow.
• Reduce waiting times and improve service efficiency.
• Ensure timely, fair, and respectful service delivery for all applicants.
• Manage workload distribution to maintain smooth operations.
Required Skills for an Electronic ID Registration Team Leader
• Team leadership and staff management skills.
• Effective communication skills with applicants and employees.
• Knowledge of Electronic National ID (e-Tazkira) registration systems.
• Problem-solving and decision-making abilities.
• Ability to prepare operational reports.
• Knowledge of Civil Registration laws, regulations, and procedures.
• Strong integrity, accountability, confidentiality, and ethical work practices.
Professional Summary
A Team Leader in Electronic National ID Registration plays a key role in ensuring
accurate citizen identification, effective team performance, quality control of
registration services, protection of personal information, and successful
implementation of electronic identity management programs.
Career Objective
To contribute my extensive experience in procurement engineering, human resources,
biometric registration, digitalization, and public administration to a professional
organization while continuously developing my expertise in the fields of aviation,
procurement, infrastructure, and organizational management.