Security Conception V 1

1. Security Conception V 1

Security Conception
V1
Department: HR&GA
Reporter: Vyacheslav Ulanov
Haval Motor Manufacturing Russia
Date: 2018/05/23
GWM-PPT V2012.2
GWM-PPT V2010.1

2.

Content
GWM-PPT V2012.2
1
Map of Risks and Responsibility
2
Control of transfer of goods
3
Sending of cars and parts of cars
4
Emergency situation
5
Decision of General Director

3.

1. Map of Risks
Unfavorable/Issues/Problems/Troubles
80% of all events are connected with
human mistakes and a human factors
20% of all events are connected
with equipment/tools/machines
failures
manage
ment
invest
ments
credits
property
liquidity
law
informa
tion
markets
ecology
others
resources
operational
Employees / Contractors / Production / Supply chain
Etc.
social

4.

1.1. Map of Risks
Unfavorable/Issues/Problems/Troubles
each case can have corruption in a basis
manage
ment
invest
ments
credits
property
liquidity
law
informa
tion
markets
ecology
others
resources
operational
Employees / Contractors / Production / Supply chain
Etc.
social

5.

1.2. Map of Responsibility in HMMR
Responsibility of
Security group
GENERAL DIRECTOR
Laws & Regulations
Government Agencies & Courts
Responsibility
of
Security
Group
(including
Antikickback,
Bribery,
Fraud, Steal,
Financial
crimes)
Responsibility
of other function
HR&GA
Social
Management
Investments & Credits
Markets
All Depts
Financial Dept
Property, Resources, Liquidity
Information
IT Section
Operational Risks
- employees
- contractors
- parts of equipment
- finished product
- supply chain
- ecology
- fire
- other operational risks
All Depts

6.

1.3. Functions of Security group
Use of any
legal methods
of receipt of
information.
We need to
watch all
functions and
all
information,
to control all
employees,
all contacts
with our
contactors
and manage
all our risks.
Economic
Security
Access
Cntrl &
CCTV
Enterprise
Risk
Management
Risk
Manage
ment
Information
Security

7.

1.5. Structure of Security group
Suggested Structure after SOP
Security&Risk Manager
1. Senior Specialist of Economic Security
2. Specialist of Access control and CCTV
3. Specialist of Information Security
4. Specialist of Risk Management
takes
duties of a
part of
functions if
the
employee
is absent
(annual
vacation or
sick-list)

8.

1.6. Economic security/anticorruption
Watching of processes and
collection of data, information and
documents.
Monitoring of all available
resources.
Collection of data, information and
documents about criminal records.
Anticorruption planning and
anticorruption activity (including
Antikickback, Bribery, Fraud, Steal,
Financial crimes).
Analytical work.
Internal investigations.
Generalization of results.
Preparation of Report to General
Director.
Economic
Security
Check of
contractors
Check of
personnel
anticorruption

9.

1.7. Economic security/anticorruption
Personnel
Check of the hired personnel.
Collection of data, information and
documents about criminal records.
Holding interview with TOP &
Managers & other employees.
Relationships with Government
Authorities (Internal Affairs
Department, Federal Secret Service,
Prosecutor`s Office, Federal Bailiff
Services, Federal Prison Services,
etc).
Relationships with operational level
specialists level at Government
Authorities.
Economic
Security
Check of
personnel
Anti
corruption

10.

1.8. Economic security/anticorruption
Contracts/Counterparts/Risks
Updating, development and
deployment of new functions and
procedures.
Collection of data, information and
documents about criminal records.
Verification of new agreements and
contracts.
Check of the acting counterparts
(documentary checks of activities of
the entity).
Check of new counterparts
(documentary checks of activities of
the entity, visit in the location of
offices, shops, warehouses, checks of
founders (owners), top management of
the entities regarding possible
fraudulent schemes).
Economic
Security
Contracts
Counterparts
Risks
Anti
corruption

11.

1.9. Economic security/anticorruption
Contracts/Counterparts/Risks
Check of new counterparts (documentary
checks of activities of the entity).
Visits in companies locations.
Holding conversations with the staff of
clients of suppliers.
Receipt of information. Holding
conversations with the staff of other
companies.
Relationship with stakeholders regarding
identification of new risks, the project work.
Assessment of Regional Risk ratings for
business.
Monitoring and analysis of the business-field
including contractors.
Receivables (Debts). Collection of data,
information and documents.
Conducting investigations.
Economic
Security
Contracts
Counterparts
Risks
Anti
corruption

12.

1.10. Information security/anticorruption
AntiDataLoss C&TS planning and
AntiDataLoss C&TS activity.
Monitoring of various resources
and social media for identification
of cases of disclosure of
commercial and trade secrets.
Collection of data, information and
documents about criminal records.
Control: internal and external
traffic, ports of computers, use of
passwords (including unauthorized
use of passwords), etc.
Internal investigations.
Generalization of results.
Preparation of Report to General
Director.
Economic
Security
Informa
tion
security
Commer
sial and
Trade
secrets
anticorruption

13.

1.11. Access control/CCTV
Updating, development and
deployment of new functions and
procedures Access control and CCTV.
Issue of electronic admittance three
types of cards for employees, visitors
and contractors.
Examination of the arriving and
departing staff and transport.
Control of entering of data into
system.
Control of timely change of data in
system.
Unloading of data.
Development of the access levels.
Control of the access levels.
Internal investigations.
Generalization of results.
Preparation of Report to General
Director.
Economic
Security
Access
control
CCTV
Safety and Security of
property of the
Company

14.

1.12. Security Service Provider (Guards)
Maintain relationship with Director
and Guards of SSP.
Conducting spot checks of guards’
service (including weekend, holidays
and night time shifts).
Conducting recurring (planned) checks
of job and result of employees SSP
(including weekend, holidays and
night time shifts).
Check of compliance of conditions of
agreements about SSP in a
documentary part, control of
timeliness and completeness of
provision of services SSP.
Benchmark with other security service
providers.
Collection of data, information and
documents about criminal records.
Economic
Security
Access
control
CCTV
Security
Service
Provider
(Guards)

15.

2.1. Control of transfer of goods
Procedures/Regulations of goods
management
Procedures
Availability of all procedures for
staff.
Staff know and correctly use all
procedures.
Devices
Staff
All procedures are relevant and
are timely updated.
Safety and Security of
property of the
Company

16.

2.2. Control of transfer of goods
Staff
Procedures
We timely train our staff to all
procedures.
Staff know and correctly use all
procedures.
Devices
Staff
We check staff know procedures.
Safety and Security of
property of the
Company

17.

2.3. Control of transfer of goods
Devices
Examination of transport and staff.
Check and reconciliation of serial numbers
of spare parts and cars.
Use of stationary surveillance cameras,
mobile surveillance cameras, models of
surveillance cameras, of the hidden
cameras of video surveillance.
Use of Special Devices for observation of
the hidden cavities of vehicles on each
GuardPost:
- use of Special Search Mirrors on each
GuardPost;
- use of Endoscopes for observation of
the hidden cavities of vehicles on each
GuardPost.
Selective control of actions of employees
SSP (Guards).
Use check-sheets, storage and the analysis
the check-sheets.
Conducting of sudden checks (including at
night and on the weekend).
Procedures
Devices
Staff
Safety and Security of
property of the
Company

18.

2.4. Arrival of goods
Arrival of goods.
Level of position approval kind of goods.
Just in time (JIT).
Daily delivery of accessories and parts for production of
cars to the assembly line.
Approved List of responsibilities specialists
Departments (External/Internal Logistic).
Good
transfer
of
After coordination with the Director of logistics
(External/Internal
Logistic),
the
responsible
specialist(External/Internal Logistic) monthly directs
written information to mailbox to Security.
Just in time
According
to requests
Arrival of vehicles happens to goods through Special
Gate (only for JIT).
Use of a Special traffic route of vehicles on the territory
of the Plant.
Use of special Admittance cards for fast identification of
vehicles.
The simplified System of check of vehicles (for fast
delivery of goods to the assembly line).
For unloading Special Docks are used (only for JIT).
Introduction of data on the accepted goods in «1C»
System, entering into a system of accounting of logistics,
receipt, financial accounting.
Selective control, carrying out inventory counts.
Safety and Security of
property of the
Company

19.

2.5. Arrival of goods
Arrival of goods.
Level of position approval kind of goods.
According to requests (ATR).
Delivery of goods, including
activities of the Plant.
goods
for
ensuring
Approved List of responsibilities specialists
Departments (External/Internal Logistic).
Good
transfer
of
After coordination with the Director of logistics
(External/Internal Logistic), the responsible specialist
monthly directs written information to mailbox to
Security.
Just in time
According
to requests
Arrival of vehicles happens to goods through Special
Gate (only for ATR).
Use of special Admittance cards for fast identification of
vehicles.
The regular System of check of vehicles (for fast delivery
of goods to the Warehouse).
Use of a Special traffic route of vehicles on the territory
of the Plant.
For unloading Special Docks are used (only for ATR).
Introduction of data on the accepted goods in «1C»
System, entering into a system of accounting of internal
logistics, receipt, financial accounting.
Selective control, carrying out inventory counts.
Safety and Security of
property of the
Company

20.

3.1. Sending of cars and parts of cars
Sending of cars.
Level of position approval kind of goods.
Good
transfer
Sending cars to dealers.
Approved List of responsibilities specialists
Departments (External/Internal Logistic).
of
After coordination with the Director of logistics
(External/Internal Logistic), the responsible specialist
directs written information (VIN of cars, the sent number
of cars, Numbers on license plates/Registration plates of
Trucks) to mailbox to Security.
Cars
Part of cars
Presence of the Guard of Security when uploading the
cars on trucks.
For uploading Special Docks are used (only for cars
(production)).
Use of special Admittance cards for fast identification of
trucks.
Use of a Special traffic route of trucks on the territory of
the Plant.
The strong System of check of trucks with use of special
technical means and devices.
Sending of trucks happens to cars through Special Gates
(only for cars).
Selective control, carrying out inventory counts.
Safety and Security of
property of the
Company

21.

3.2. Sending of cars and parts of cars
Sending of parts of cars.
Level of position approval kind of goods.
Good
transfer
Sending of part of cars to dealers.
Approved List of responsibilities specialists
Departments (External/Internal Logistic).
of
After coordination with the Director of logistics
(External/Internal Logistic), the responsible specialist
directs written information (serial numbers of parts of
cars, the sent number of parts of cars, Numbers on
license plates/Registration plates of Trucks) to mailbox
to Security.
Cars
Part of cars
Presence of the Guard of Security when uploading the
parts of cars on trucks.
For uploading Special Docks are used (only for parts of
cars).
Use of special Admittance cards for fast identification of
trucks.
Use of a Special traffic route of trucks on the territory of
the Plant.
The strong System of check of trucks with use of special
technical means and devices.
Sending of trucks happens to parts of cars through
Special Gates (only for parts of cars).
Selective control, carrying out inventory counts.
Safety and Security of
property of the
Company

22.

4.1. Emergency situation
Emergency situations.
Prevention of emergency situations is a complex
of the events held beforehand and directed to
the greatest possible reduction of all risks of
emergence of emergency situations
and also to decrease in the sizes of property
damage and material losses in case of their
happened.
Emergency
situation
Procedures
Trainings
Immediate response in case of emergency
situation (including weekend, holidays, night
time).
Urgent call to the responsible person (and
relevant state bodies if it is necessary and
approved by the responsible manager).
Safety and Security of
Property, Staff, Visitors
of the Company

23.

4.2. Emergency situation
Emergency situations.
Procedures for Emergency situations.
Availability of all Emergency Procedures for our
staff.
Staff know and correctly use all Emergency
Procedures.
All Emergency Procedures are relevant and are
timely updated.
Trainings for Emergency situations.
Development of trainings for Emergency
situations.
Participates in training development.
Deliver training to department and section
leaders.
Deliver trainings to staff members including
staff of Guards.
Emergency
situation
Procedures
Trainings
Safety and Security of
Property, Staff, Visitors
of the Company

24.

4.3. Other Security Services
Personal security.
Escort of the guests (Top Management
of GWM, Government).
Interaction with State authorities.
Trainings.
Development of trainings.
Participates in training development.
Deliver training to department and
section leaders.
Deliver trainings to staff members
including staff of Guards.
Budgeting.
Planning and control of the budget of
Security.
Personal
security
Trainings
Budgeting

25.

5. Decision of General Director
Approve
Don`t approve