shipping_company_visitor_briefing

1.

VISITOR
BRIEFING
Shipping company site
tour
Illustrative example deck
HarborLine Shipping & Logistics
Guest welcome, site overview, hazards, PPE, tour rules,
and emergency evacuation routes
Welcome to HarborLine on behalf of the
company manager.
This briefing is given before visitors enter
operational areas.
Please keep your PPE on and remain with the
escort at all times.
Port terminal briefing
Prepared for guests and
visitors
1

2.

1. Welcome and introduction
Suggested opening remarks for the escort or HSE representative
Good morning and welcome. My name is [Host
name], and I am your guide today. On behalf of
the company manager, thank you for visiting
HarborLine Shipping & Logistics. Before we
begin the tour, I will briefly explain what we do,
the route we will follow, the main hazards on
site, and what to do in an emergency.
Today at a
glance
5 min
Brief company overview
5 min
Site map and tour route
5 min
Hazards, PPE, and
behavior
2 min
Emergency routes and
questions
Objectives
Set expectations before entering operational areas
Explain the tour sequence and stay-with-group rule
Confirm PPE, safe behavior, and emergency actions
Visitors must remain escorted
at all times.
2

3.

2. Company overview
Type of business, services, and partner ecosystem
What we do
Main services
Typical partners
Container shipping
Import / export cargo
Shipping lines
Port handling
Yard storage and
consolidation
Truck and rail operators
Warehousing
Cold-chain handling
Port authority and customs
Customs support
Freight documentation
Suppliers and maintenance
contractors
In one
HarborLine moves cargo safely between sea, yard, warehouse, and inland transport while
sentence: coordinating with carriers, port agencies, and logistics partners.
3

4.

3. Company map and tour route
Illustrative site plan showing the main buildings and the visitor path
Reception &
admin
2
Quay /
berth
Gatehouse
/ security
Workshop
Lege
nd
1
Visitor stop
Tour route
1
Warehouse A
3
Cold store
Container yard
4
Qu
ay
apr
on
Main building
5
Fuel / utility
area
Quay /
waterside
Visitors do not
enter the yard,
workshop, or
quay apron
without specific
authorization.
Tour sequence: 1 Gate -> 2 Reception -> 3 Warehouse viewing bay -> 4 Yard
viewing line -> 5 Quay observation point
4

5.

4. What the company does on site
Simple operations flow visitors will observe during the tour
1
2
3
4
5
Gate in
Driver
check-in
seal and
document
control
Warehouse
Yard
Store
containers and
marshal
outbound units
MoveQuay
approved
cargo
to the berth
area
Vessel / inland
Load
for export
or
release for
onward move
Visitor
note:
Unload,
inspect,
label, and
stage cargo
The tour stays at marked pedestrian-safe viewing points. Handling equipment, vehicle
lanes, and the quay edge remain restricted unless the escort gives explicit permission.
5

6.

5. Hazardous and harmful factors on the
premises
Main risks that can affect visitors during the site tour
!
Moving vehicles
!
Suspended loads
!
Slips and trips
Forklifts, terminal tractors,
and trucks may appear
suddenly at crossings.
Cranes and lifting gear can
create drop zones - stay
outside marked areas.
Wet surfaces, uneven
ground, hoses, and twistlocks can cause falls.
Noise exposure
Fuel / chemicals
Weather and
edges
!
Horn signals, engines, and
cargo-handling equipment
can be loud.
!
Utility rooms and service
zones may contain oils,
batteries, or cleaning
agents.
!
Wind, rain, heat, and the
quay edge increase risk if
attention drops.
Risk control principle: keep to marked walkways, obey the escort, never cross active vehicle lanes alone,
and treat every operating area as a live industrial workplace.
6

7.

6. Safety precautions and PPE
Required behavior during the tour and how the issued PPE should be used
DO
Stay with the group and within marked
pedestrian routes
Follow the escort, alarms, signs, and barrier
instructions
Use handrails, walk - do not run - and report
hazards immediately
Keep your visitor badge visible throughout
the tour
DON'T
Do not enter restricted zones, cabs, cranes, or
workshops
Do not touch cargo, lashings, plugs, valves, or
controls
Do not stop for photos in traffic lanes or near
the quay edge
PPE issued to
visitors
H
H
Helmet
Hi-vis vest
Wear level and fully
fastened
Keep outermost and
visible
S
S
Safety glasses
Safety shoes
Use in active handling
areas
Closed, protective
footwear only
H
Hearing
Useprotection
where posted or
instructed
PPE must be put on before leaving the
briefing room and kept on until the escort
says it is safe to remove it.
7

8.

7. Primary and secondary evacuation routes
Emergency exits and assembly points shown on the site map
Assembly
A
Reception
Emergency
actions
Stop work and
Workshop
1
Warehouse A
Container yard
Qu
ay
apr
on
Cold store
Assembly
B
Assembly
C
Use the nearest safe route indicated by the escort or alarm plan. Do not collect
belongings and do not re-enter the buildings until the all-clear is given.
listen for
instructions
2
Use the primary
route if it is safe
3
Use the
secondary route
if blocked
4
Report to an
assembly point
for headcount
Escort carries the
visitor list for
accountability.
8

9.

8. Final reminder before the tour starts
Short close-out slide for Q&A and readiness check
Key points to
remember
Pre-tour checklist
Wear the issued PPE correctly from start to finish
✓ Visitor log signed
Stay with the escort and use only marked visitor
routes
Stop immediately if you hear an alarm or lose sight
of the group
Ask questions now - not while crossing active
operating areas
✓ Badge visible
✓ PPE issued and fitted
Questions
?Thank you for your attention.
If there are no questions, we
will issue PPE, form up at the
marked exit, and begin the
escorted site walk.
Begin escorted tour
9