Trip Planning and Hotel Selection for ICON Seminar in France

1.

Trip Planning
and Hotel
Selection for
ICON Seminar in
France
Prepared by top manager Egor Gotsulyak
and his assistant Kirill Kugachev and good
friend Simon Capkov

2.

Contents
01.
Trip Planning
02.
Comparing Hotels
Event Description and Participants' Expectations
Analysis and selection of the best option
03.
Conclusion
Conclusions and explanation of why the chosen hotel is the best
choice

3.

ICON company

4.

Event description
The seminar we have
planned is a all-round
event designed to provide
a stimulating and
productive environment
for our senior managers
It will encompass a series of
focused work meetings,
enabling our participants to
address pressing work-related
challenges, share ideas, and gain
valuable insights from their
colleagues
Additionally, the seminar
includes engaging teambuilding activities, which
play a vital role in
fostering cooperation and
teamwork among our
diverse group of
participants

5.

Requirements for hotels
01
03
05
Location and Dates
Diverse Participants
Stylish and Value for
Money
• Friday, July 5th to
Sunday, July 7th
• The hotel should be in
France
02
Meeting and TeamBuilding Facilities
Different nationalities, so the
hotel should be able to
accommodate and cater to their
diverse needs
04
Hotel that combines style and value for
money, indicating the need for an
affordable yet aesthetically pleasing
accommodation.
Expectations of
Participants
• Suitable spaces for work meetings to
discuss work problems
• Executive games to encourage teamwork
Work hard during the seminar
Opportunities to relax and enjoy
Explore the surrounding area
Desire for a convenient and accessible location.

6.

Château Monfort
Advantages
The historical 18thcentury unique
atmosphere
An excellent place for
relaxation, featuring a
pool and a gym
Access to a restaurant
serving French cuisine
and a vegetarian menu.
Access to a conference
room with basic
equipment
A group discount of
20% can save costs for
the company
Disadvantages
Access to
entertainment is
limited to free visits to
a nightclub only on
Saturdays
Limited facilities for
disabled individuals are
available only on the
ground floor
Smoking is not allowed
inside the hotel

7.

Hotel Marine
Advantages
Its location by the sea in
the Bay of Arcachon
can be attractive to
participants, offering
various outdoor
activities
The restaurant offers
international cuisine
and a vegetarian menu
Excellent conference
facilities
Disadvantages
Higher room costs at
€150 per night and
higher daily food
expenses at €80
No group discounts are
available
Smoking is allowed only
in the hotel lounge
Limited facilities for
disabled individuals are
available only on the
ground floor

8.

Hotel Splendide
Advantages
Located in the city
center of Bordeaux
with good access to the
airport and the railway
station
The restaurant offers
both French and Italian
cuisine with a
vegetarian menu
A 10% group discount
can be beneficial for the
company's budget
Disadvantages
Basic conference
equipment
Limited facilities for
disabled individuals are
available only on the
ground floor
Smoking is not allowed
in the hotel

9.

Aspects
Château Monfort
Hotel Marine
Hotel Splendide
Number of Participants
35 rooms (20 participan
ts)
68 rooms
120 rooms
Accommodation
Single rooms, conferenc
e rooms
Seminar rooms
Seminar rooms
Arrival and Departure
Flexible conditions
Flexible conditions
Flexible conditions
Type of Hotel
Comfortable stylish hot
el
Modern hotel on the sea Modern hotel in the city
front
center
Hotel Rating
Not specified, expected
3-4 stars
Not specified
Facilities and Meals
Necessary equipment an Necessary equipment an Equipment and meals in
d meals
d meals
cluded
Special Requirements
Facilities for disabled, s
wimming pool
Facilities for disabled
Facilities for disabled (o
nly on 1st floor)
Participant Preferences
Cater to vegetarians, alc
ohol, smoking
Cater to vegetarians, alc
ohol, smoking
Cater to vegetarians, alc
ohol, smoking
Not specified

10.

Best choice
Peaceful rural setting, ideal for relaxation and
breaks from work
Its countryside location, which is ideal for relaxation and taking a
break from work-related activities
Well-Equipped Conference Facilities Available
Château Monfort
The availability of conference facilities with the necessary
equipment, The price of €200 per room with a 20% group discount
is also an attractive feature.
Access to French Cuisine
Access to French cuisine, including a vegetarian menu, catering to
the needs of participants from different nationalities
Entertainment Options
The presence of entertainment options, such as complimentary
nightclub visits, aligning with participants' desire to have a good
time after work.

11.

Thanks !