Accounting Projects 2022

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Accounting Projects 2022
Olha Drukar / December 13, 2021
Internal

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Timetable
QI
Project
Jan-22
Annual audit
Q II
Feb-22 Mar-22
Apr-22 May-22 Jun-22
VAT optimization (incoming tax invoices)
2026
1-Feb
15-Feb
15-Jun
Automatization of the Primary documents posting
13.12.2021
Aug-22 Sep-22 Oct-22 Nov-22 Dec-22
31-May
S/4HANA Project
Minor developments and changes
Jul-22
Q IV
28-Feb
Car Subscription
Payment process optimization
Q III
30-Nov
Porsche Finance Group Ukraine
Internal
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Status
Minor developments and changes
Stage 1
Stage 2
Stage 3
Ticket to IT
Brainstorming
and testing
Implementation
Ticket to IT
Brainstorming
and testing
Implementation
Olena Reutova
Ticket to IT
Brainstorming
and testing
Implementation
Olena Bozhenko
Transfer selling of used
cars in DASOF to Client
Service Department
CEO's decision
Transfer of
knowledge
Implementation
Iryna Blyndar
Request for changes in
vendors data (SAP)
Understand what
are the errors
Brainstorming
and testing
Implementation
Olena Bozhenko
Fix data in report for
outgoing VAT (fleet)
Fix customer name in tax
invoices (time consuming
for correction)
Implementation of new
recall in payments for
penalty
13.12.2021
Porsche Finance Group Ukraine
Internal
Responsible
Anastasiia Horbylova
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Payment Process Description
Original of act and printed
approval were submitted
to accountant
Invoice was booked into
IMIS for approval
01
02
Service was provided
and initiator received
original act
03
04
05
Act was posted into SAP and
payment was generated
automatically
Invoice was
approved
As is
Three accountants must be in the office.
Proposal: payments only two times per week
Payments twice a day.
Only treasury accountant must be in the office.
13.12.2021
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Porsche Finance Group Ukraine
Internal
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VAT optimization
2018
Unposted incoming VAT invoices due to
technical problems and defects of the system
differences of Dasof document data and original primary documents
€ 19.000 VAT unposted
For what…?
-
Reduce future VAT payment to Tax Authority
-
Solve technical problems in VAT process
-
Automatization of posting VAT invoices
Expenses
2021
What’s the scope?
-
2019
7000 unposted tax documents
Main topics
22k EUR unposted VAT
- We have a list of all problems with posting
- POI can’t fix these issues by themselves
- Involvement of SAP consultant is required
Expenses
2022
- Support of Iryna is desirable
- Find a temporary decision till VAT optimization will be done
13.12.2021
Porsche Finance Group Ukraine
Internal
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Tasks and Milestones
SAP Expertise
Work to do: Test all the technical errors in SAP.
Analyzation of necessary doings for
implementation with SAP/POI/PFG.
Output: Proof of Concept
Preparation
Work to do: Sign an agreement with SAP
consultant. Organize a meeting between SAP
consultant and PFG.
Output: SAP consultant selected and Concept
for implementation finalized
15.01.2022
28.02.2022
M1 Budget and
Brainstorming
Preparation
30.04.2022
M2 Proof of
Concept
SAP Expertise
15.06.2022
M3 Test Run
Successful
Small Scale
Small Scale
Work to do: Test new Concept and run for 1-2
months, possibly adjustments
Output: Proof of test run
M4 Concept
Implemented
Go-Live
Go-Live
Work to do: Implementation of Concept
Output: Go-Live with VAT optimization
Porsche Finance Group Ukraine
13.12.2021
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Internal

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Operational work before VAT optimization
Trainee
temporary
accountant
Outsourcing
Split VAT posting between the
current accountants
Advantages
Advantages
Advantages
Experience in VAT
Saving of cost compared to
outsourcing provider
Disadvantages
Employment costs like payroll,
taxation, benefits, medical
insurance and training expenses.
Headcount
No experience in VAT
Transfer of knowledge is required
Expenses can be high (at least
€ 1000 w/o VAT)
Unpredictable quality of work
Porsche Finance Group Ukraine
Internal
Saving cost and reducing
Headcount
Disadvantages
Disadvantages
13.12.2021
No additional Headcount
Operational work will be done
VAT area can‘t be shared
Overtime and work under
pressure
Risk of mistakes and penalties
Possible staff turnover
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New approach of approving/paying PIT and MT
PIT/MT on additional compensation (payment of employee medical insurance, daylily allowance, bodo cards etс.)
Accountan
Accountant
t
makes
a
calculates
booking
taxes in SAP
Acc
oun
tant
cre
ate
s
EA
invo
ice
in
IMI
S
2021
CE
O
ap
pro
ve
s
EA
inv
oic
e
13.12.2021
PIT payments less
then 50k UAH
MT payments less
2
255
then 10k UAH
Cost owner
Chief
accountant
approvesEA
approves
EA
invoice in IMIS
invoice
As
is
235
Have a deposit on tax account:
PIT 115k UAH better 150k UAH
MT 35k UAH better 50k UAH
Accountant
Treasury
accountant
makes a creates
a
paymentin SAP
booking
Process one time per month
One
time
per
quarte
r
accou
ntant
summ
arizes
inform
ation
and
sends
to
Payroll
provid
er
Time saving 12h
per month
Porsche Finance Group Ukraine
Internal
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Projects 2021
Description
Audit efficiency
Internal audit
Inactive/duplicate suppliers were analyzed and blocked
Account clearing process was created
ICS
Transfer pricing documentation and reporting
Notification on participation in International group of companies
Improving operational work (keeping deadlines, no mistakes, fines)
Open items project
Creation of job descriptions
Implementation Tax Compliance Management System
Inventory process (implementation of local documents, write off the FA from 2011 years)
The clear structure of working documents on the network and in an archive
Structuring the Month-End Closing Process (limitation of mistakes, keeping the deadlines)
Promotional module
OL, FL, Loan, MF, DB, Broker Concepts were approved
13.12.2021
Porsche Finance Group Ukraine
Internal
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Projects 2021
S/4HANA Project
Internal audit
OL
Open items project
FL
ICS
Loan
Inactive/duplicate suppliers
were analyzed and blocked in
SAP
MF
DB
Broker Concepts
Chart of accounts
13.12.2021
Account clearing process was
created and implemented
Preparation of information
about all IT fixed assets and
involvement of write-off process
(analyzing and manual write of in
SAP)
Porsche Finance Group Ukraine
Internal
Dasof projects
Promotional module. Support
other department in testing
process
Car Subscription.
Brainstorming and testing
Dasof education. Training for
newcomers. New ideas for
experienced accountant. Audit of
the system.
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Projects 2021
Audit efficiency
Transfer pricing
Annual report was submitted on
time
Tender arranging
Audit report to NBU was
submitted on time
Transfer pricing documentation
and reporting
Notification on participation in
International group of companies
– new report
Preparing responses to
inquiries from Tax office about
Transfer pricing documentation
13.12.2021
Porsche Finance Group Ukraine
Internal
Policy implementation
Tax Compliance Management
System
Accounting policy
Instruction of VAT posting
IT write-off policy
(brainstorming, accounting
expertise and advice)
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Projects 2021
Improving operational work
(keeping deadlines, no
mistakes, fines)
The clear structure of
documents on the network and
in the archive
Inventory process
(implementation of local
documents, write-off fixed
assets from 2011)
Creation of job descriptions
Structuring the Month-End
Closing Process (limitation of
mistakes, keeping the
deadlines)
Structuring the Month-End
Closing Process (limitation of
mistakes, keeping the
deadlines)
13.12.2021
Building cooperation with a new
provider (Mazars)
Accounting is one team. Good
climate
Porsche Finance Group Ukraine
Internal
Support, training, control other
departments
Focus on quality of work
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13.12.2021
Porsche Finance Group Ukraine
Internal
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• Transaction Management & Future of Work
• TM aligns the real estate strategy with the business strategy for improved performance
Digital Drive
Collect portfolio data and harness
digitization with RED to enhance
portfolio performance.
Incorporate technology in order to
co-construct the solution with the
Client. (ex : NxT Room)
Human Experience
Trigger the transformation & incarnate
brand identity and values.
Highlight the transaction as a climax
event.
Continuous Innovation
Future
of Work
Adopt a new approach to portfolio
planning & consider new ways of
working to drive and accelerate
transformation for the business.
Use innovative tools to assist the
decision making process & drive
value creation.
Operational excellence
Financial Performance
Optimize resources & processes
Streamline service delivery &
increase productivity
Mitigate risks
Optimize real estate footprint
Benefit from portfolio events &
opportunities to re-align with market
conditions
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13.12.2021
Porsche Finance Group Ukraine
Internal
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